Your purchase cycle, end-to-end
Track supplier variance and catch wrongly-priced invoices before payment.
EYP Ops Orders is the purchase-to-payment workflow for F&B teams: purchase orders, delivery checks, supplier invoices, 3-way match, supplier returns and payment planning in one linked flow.
The reconciliation tax is real
Most F&B teams spend 4–6 hours a week matching orders to deliveries to invoices — in separate tools. By the time a discrepancy is found, the window to dispute it has passed.
Everything the purchase cycle needs
From quick-list PO to FIFO payment allocation — no spreadsheet in between.
3-way match
PO, delivery note and invoice are linked automatically. Quantity and price variances surface before you post.
Supplier-grouped ordering
Create purchase orders by supplier with smart reorder suggestions based on par levels and consumption history.
Draft invoice queue
Capture invoices as drafts first. Review, match to delivery, apply VAT defaults and approve — then post to ledger.
Payment plans
Record payment plans against open invoices. Cash and bank approval workflow keeps the owner in control of what goes out.
Supplier returns
Returns automatically reverse stock movements and create credit notes against supplier balance. No manual ledger correction needed.
Supplier aging report
See who you owe, how much, and how overdue — with drill-down to open invoices and payment history per supplier.
Approval workflow
Draft → review → post flow with role-based gates. Operators see what they need; managers approve before anything hits stock.
FIFO payment allocation
Supplier payments are allocated against oldest invoices first (FIFO), automatically — or you can override per invoice.
How teams use Orders
Creates a weekly PO from the quick-list, attaches the delivery note on receipt, and matches the supplier invoice in under 5 minutes. Variances are flagged before posting.
Opens supplier aging at month-end, sees every open invoice with due date and balance, exports to CSV for the accountant — no chasing departments for data.
Sets a payment approval threshold. Nothing above AED 2,000 leaves the bank without sign-off. Full audit trail of who approved what and when.
Frequently asked questions
What is 3-way match in restaurant purchasing?
3-way match compares the purchase order, delivery note and supplier invoice before posting. It catches quantity and price variances before they affect stock value or supplier balance.
Does EYP Ops support supplier returns?
Yes. Supplier returns reverse stock and supplier value through source-linked documents, so the audit trail remains intact.
Can invoices be approved before posting?
Yes. Supplier invoices can sit in a draft queue for review, VAT defaults, quantity checks and approval before they post to stock and payables.
How are supplier payments tracked?
Payments are recorded against supplier balances and can be allocated to open documents, giving owners a clear payables and aging view.
See the full purchase cycle in action
We run a 30-minute walkthrough using your own supplier list and items. No generic slides.
- Live demo on your outlet data
- Setup guidance for your team
- Clear monthly and annual subscription options