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HomeEYP Ops vs Excel
Comparison

EYP Ops vs Excel — operations beyond what spreadsheets can hold

Excel works until you have 3 outlets. EYP Ops is a ledger-based F&B platform built for what comes after.

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What this comparison covers

EYP Ops vs Excel are two fundamentally different approaches to F&B operations. Excel is a flexible single-user spreadsheet — fast to start, painful to scale. EYP Ops is a multi-user, ledger-based platform with append-only audit trail, role-based access, recipe-linked depletion, and Dubai-native VAT/AED support. This page is a feature parity matrix; for the migration story see /replace-your-spreadsheets.

Multi-outlet aggregation
EYP Ops
Automatic — single ledger across all outlets
Excel
Manual copy-paste between sheets
Audit trail
EYP Ops
Append-only StockMove ledger, every move source-bound
Excel
None — last save wins
Recipe-linked depletion
EYP Ops
Automatic — POS sale → recipe → stock decrement
Excel
Manual formula drag-down
Period close
EYP Ops
Locked period, cannot edit closed-month transactions
Excel
Version control hell ("Final_v3_FINAL.xlsx")
Supplier reconciliation
EYP Ops
Integrated — supplier ledger + 3-way match (PO/DN/invoice)
Excel
Manual receivable/payable matching
User access control
EYP Ops
Role-based (SUPER_ADMIN / COMPANY_ADMIN / OPERATOR / VIEWER)
Excel
"Anyone with the file link can edit"
Concurrency
EYP Ops
Transactional — optimistic locking + audit log
Excel
Last-save-wins data loss
Mobile access
EYP Ops
PWA + React Native app (in progress), offline-aware
Excel
Painful (read-only Excel app)
Real cost (10 outlets)
EYP Ops
$179/outlet/mo (Core annual-monthly)
Excel
$0 + 8h/week reconciliation

Migration path: Excel → EYP Ops

  1. 1
    Export Excel sheets to CSV

    1–2 hours. Export items, suppliers, opening counts, recipes, and AP balances from your spreadsheets.

  2. 2
    Guided import session

    Use the /integrations/excel import tool. 60-minute guided session with our team — we validate, clean, and load your data.

  3. 3
    Parallel-running phase (1 month)

    Both systems operate simultaneously. Excel becomes read-only reference. After 30 days, EYP Ops becomes canonical — Excel retired.

Frequently asked questions

When does Excel inventory stop working?

At 3+ outlets, or 50+ SKUs, or 2+ users editing concurrently. Single-outlet single-user: Excel is fine. The moment data crosses multiple files or people, errors compound silently.

How long does Excel-to-EYP migration take?

Typically 2–4 weeks for a 3-outlet group, including parallel-run phase. Single outlet: 1 week. The guided session covers items, suppliers, opening counts, and recipes.

Can I run Excel and EYP in parallel?

Yes, encouraged for the first month. Excel becomes read-only reference, EYP Ops becomes canonical. We specifically build onboarding this way to eliminate migration risk.

What data needs to be migrated?

Items, suppliers, opening counts, recipes, and opening AP balances. Historical transactions are optional — most operators keep Excel for historical reference and start fresh in EYP Ops.

Do I lose my Excel custom formulas?

Custom formulas don't transfer directly. EYP Ops has built-in food cost variance, recipe costing, and AP aging that replace 90% of operator-built formulas. Edge cases can be kept in /tools/food-cost-calculator or as supplemental Excel reports.

Related

Replace your spreadsheets

The full migration narrative — why operators leave Excel.

Excel import guide

Excel import: schemas, formats, and step-by-step guide.

Free F&B Excel templates

Opening count, recipe card, par level — free downloads.

Pricing

Plan options — Core, Growth, Enterprise.

Ready to leave Excel behind?

Book a 30-min Excel-to-EYP migration call. We'll review your sheets and quote a migration timeline.

Schedule migration callDownload free templates